Processing

Privacy Policy

The BAR Council Privacy Statement

The following explains how we The General Council of The Bar (Controller) intend to use the information you provide in your application, along with your rights, our reasons for requesting it and who will have access to it. 

 

As defined by the General Data Protection Regulation (GDPR) The General Council of The Bar 289 – 293 High Holborn, London WC1V 7HZ is the Data Controller and ultimately responsible for ensuring the data you provide is kept secure, processed correctly and that you understand your legal rights in relation to the data you provide.  As part of our Data Controller responsibilities we have an assigned Data Protection Officer who can be contacted at Privacy@barcouncil.org.uk

 

The recruitment software we use via this website is supplied by Net-Worx (2001) Ltd (trading as networx) and they are defined as a Data Processor under the GDPR.  They will only process your data in accordance with our instructions. networx can be contacted at: The Engine House, Wharfebank Business Centre, Ilkley Rd, Otley LS21 3JP. The Data Protection Officer for networx is Rob Baker and can be contacted at dpo@networxrecruitment.com

What information do we collect from you?

We collect information that is specifically provided by you as part of an application process.  We will collect the following (but not limited to):

 

  • Name, address, email, telephone number
  • CV (if applicable)
  • Equal opportunities monitoring information (defined as special categories data) - this information is purely for statistical analysis and monitoring purposes
  • Answers to application questions
  • Any other information you wish to provide in support of your application

 

By agreeing to this privacy statement and providing your data you are giving us your consent to use your details and the information presented so that we can assess your suitability for employment with us and carry out our statistical analysis.

 

Why do we collect this information and who do we share it with?

 

Details you provide in this application:

 

  • Will be held on our computer systems and may be downloaded by us
  • Will be used to deal with your application
  • Will be made available to us and our processors
  • Will be used for communication with you regarding the vacancy
  • Will be used to satisfy legal requirements
  • Will be used for statistical analysis
  • Will be held and may be used to contact you about other vacancies

 

We will store your application data for 12 months.  After this period, it will be fully deleted.

 

Our recruitment process requires that we contact the referees provided by you as part of our checks to ascertain suitability of employment.  The content of the reference will not be shared without the referee's permission.

 

We collect your data for statistical analysis or to extract it as part of a successful employee process in to our HR/Payroll system.  Only if you are successfully recruited, we will upload your details to our HR system, SelectHR.  As a member of staff you will sign a contract of employment and agree to additional terms on how your data is handled and stored.

 

How can I access the information you hold about me?  Your rights

 

We are dedicated to providing reasonable access to visitors who wish to review the personal information retained when they apply via our website site and correct any inaccuracies it may contain.  If you choose to register, you may access your profile, correct and update your details, or withdraw your details at any time. To do this, you can access your personal profile by using the secure login. In all cases we will treat requests to access information or change information in accordance with applicable legal requirements.  

 

You have the following rights in relation to the way in which we deal with your personal data:

 

  • the right of erasure or to “be forgotten”
  • the right to rectification if information is inaccurate or out of date
  • the right of data portability (to obtain and reuse your personal data)
  • the right to object to networx and the controller and processors handling of your personal data
  • the right to withdraw your consent with regards to the handling of your personal data
  • you have the right to ask for a copy of the information we hold about you (Subject Access Request - S.A.R)
  • You have the right to lodge a complaint with a supervisory authority - the ICO

 

Within your candidate account, you can also use the Download Data feature to generate an XML file of the current data we hold on you that you have provided and/or have access to within the account.

 

Where you exercise your right to object or withdraw your consent we may process your personal data without your knowledge or consent where we are permitted or required by law or regulatory requirements to do so.  In such a case, we will not process more personal data than is required under the circumstances.

 

If you are not satisfied by our actions, you can seek recourse through our internal complaints procedure. If you remain dissatisfied, you have the right to refer the matter to the Information Commissioner (www.ico.org.uk) or seek recourse through the courts.

 

Information Security

 

We have in place reasonable commercial standards of technology and operational security along with internal policies and procedures to protect all information provided by applicants from loss, misuse, alteration or destruction.

 

 

By ticking the box, you are agreeing to the terms in this privacy statement.