Processing

Privacy Policy

Privacy Notice for users of Networx
 

WHAT IS THE PURPOSE OF THIS DOCUMENT?


The Wesleyan Group of Companies is committed to protecting the privacy and security of your personal information.

 

The “controller” of such information is the group company which you may provide details to when participating in the application process or applying for a role with Wesleyan. This includes Wesleyan Administration Services Limited and Wesleyan Financial Services Limited (known as “Wesleyan”, “we” “our”). Our head office is at Colmore Circus, Birmingham B4 6AR.

 

As a “controller”, we are responsible for deciding how we hold and use personal information about you. This privacy notice describes how we collect and use personal information about you during and after the application process, in accordance with the General Data Protection Regulation (“GDPR”).

 

We may update this notice at any time.
 

It is important that you read this notice, together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information. For example, there may be additional notices if you are successful in your application.

As defined by the General Data Protection Regulation (GDPR) Wesleyan is the Data Controller and ultimately responsible for ensuring the data you provide is kept secure, processed correctly and that you understand your legal rights in relation to the data you provide.

The recruitment software we use via this website is supplied by Net-Worx (2001) Ltd (trading as networx) and they are defined as a Data Processor under the GDPR. They will only process your data in accordance with our instructions.

networx can be contacted at: The Engine House, Wharfebank Business Centre, Ilkley Rd, Otley LS21 3JP.

The Data Protection Officer for networx is Rob Baker and can be contacted at dpo@networxrecruitment.com

What information do we collect from you?

 

We collect information that is specifically provided by you as part of an application process. We will collect the following (but not limited to):

  • Name, title, address, email, telephone number
  • Date of birth
  • National Insurance Number
  • Right to work  and credit/criminal record check documentation
  • CV (if applicable)
  • Equal opportunities monitoring information, including age, gender, disability, ethnicity, religion, sexual orientation (defined as special categories data) - this information is purely for statistical analysis and monitoring purposes
  • Answers to application questions
  • Any other information you wish to provide in support of your application

 

We are using Contract as our legal basis for processing, which means we can use your details and information so that we may assess your suitability for employment with us, as well as carry out our statistical analysis of recruitment.

 

Why do we collect this information and who do we share it with?

 

We will only use your personal information when the law allows us to and where it is necessary for use in connection with a vacancy. Most commonly your information:

  • Will be held on our computer systems and may be downloaded by us
  • Will be used to deal with your application
  • Will be made available to us and our third party processors
  • Will be used for communication with you regarding the vacancy
  • Will be used to satisfy legal requirements
  • Will be used for statistical analysis including by us and our third party processors
  • Will be held and may be used to contact you about other vacancies
  • We may also use your information where we need to comply with a legal or regulatory obligation, or where it is strictly necessary for our legitimate interests (or a third party’s interests) but only where your interests and fundamental rights do not override those interests.

We use some automated screening tools as part of this application process. The answers you provide to one or more of the questions (excluding any special categories/equal opportunity questions) may result in your application being automatically declined. This technology is used to help us manage the high volume of applications we receive and can assure applicants the same outcome would occur if we manually reviewed your application. The reason for the decline will be made available to you in your candidate account.

Data Retention

 

How long will you use my information for?

 

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, accounting, or reporting requirements.

 

Except for equal opportunities monitoring purposes, we will store your application data for 12 months after the vacancy has closed. After this period, it will be fully deleted (unless you instruct otherwise).

 

In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.

 

Your rights and duties

 

Your duty to inform us of changes
 

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us by contacting us at EmployeeSupportServices@wesleyan.co.uk., or directly via Employee Support Services.

 

Your rights in connection with personal information
 

Under certain circumstances, by law you have the right to:

 

Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.

Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).

Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground.

Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

Request the transfer of your personal information to another party.

 

If you want to review, verify, correct or request erasure of your personal information or object to the processing of your personal data please contact the Data Protection Officer (DPO) using the details provided below. We may require additional evidence to confirm your identity.

 

No fee usually required

 

You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is manifestly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

 

What we may need from you

 

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.

 

Right to withdraw consent

 

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact the Data Protection Officer. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

 

CHANGES TO THIS PRIVACY NOTICE

 

We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.

 

Data Protection Officer

 

We have appointed a data protection officer (DPO) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact the DPO. While we hope you can discuss issues with the DPO, you also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

 

If you have any questions about this privacy notice, please contact our Data Protection Officer, on 0121 200 3003 or by email at Privacy@wesleyan.co.uk.