Excellent bonus
Hybrid working
Flexible benefits

Legal PA / Document Production Specialist

Salary Competitive Salary + Benefits
Location Home Worker
Mergefield Title {Mergefield Value}
Mergefield Title {Mergefield Value}

This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.

We have a unique opportunity for an experienced Legal PA and Document Production Specialist to join Fieldfisher in a hybrid working capacity on a remote working basis.

This hybrid role will be supporting the US (Silicon Valley) Managing Partner while forming part of the Document Production Team in the UK.

In line with West Coast time, the working hours for the position are 7pm – 2am (GMT) and will be fully remote working.

The individual must have the ability to organise and expedite work whilst maintaining a professional demeanour at all times and in all situations.  Working as part of team the role requires excellent communication skills and the ability to balance, manage and prioritise work across the firm ensuring our clients are kept aware of progress and challenges as appropriate.

The Document Production Specialist (“DPS”) is skilled in a wide range of document production, presentation and graphic areas.  Fast and accurate copy and audio typing skills are essential for this role as are expert IT skills, or the willingness to work towards this standard.  The role requires the ability to perform independently and the flexibility to adapt to any situation.  Discretion and initiative are paramount as the DPS may work on material of a highly confidential nature to tight deadlines.

What to expect (Document Production)

  • To answer and respond to all incoming requests in a prompt and effective manner
  • Create and amend documents from handwritten mark-ups accurately and in a timely fashion
  • Create documents and correspondence using digital dictation
  • Create tables, flowcharts and presentations to a high standard, offering advice when necessary
  • Proofread all work to ensure accuracy, correct layout etc
  • Advanced use of track changes and comparison software such as DeltaView
  • Strip and reformat documents
  • Troubleshoot problem documents using extensive knowledge to find solutions
  • Ensure house style is adhered to and promoted on all FFW documents
  • Ensure all documents that come through the department are correctly formatted and stable
  • Raise awareness to the Head of Secretarial Services when documents, previously worked on at business unit level, have formatting issues to assist the firm in enhancing training programmes
  • Scanning and document conversion 

What to expect (Legal PA)

Diary management:

  • Ensure client and internal meeting clashes do not occur
  • Diary management and meeting organisation (sending invitations, room bookings, Microsoft Teams management)
  • Ensuring Partners/Fee earners have all the required materials for their meetings
  • Arrange meetings on behalf of partners/fee earners/clients
  • File management responsibilities.   Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date. 
  • Mailbox management with the ability to prioritise, categorise and respond to basic client requests and draft responses accordingly.
  • Support various business units as required.

Required Technical Skills

  • Advanced Word/Office skills are essential for this role as is the ability to produce, format and work with complex and lengthy documents and agreements
  • Intermediate PowerPoint and Publisher skills
  • Outlook skills (Fieldfisher use Microsoft 2010)
  • Fast accurate typing skills (minimum 70 wpm)
  • Intermediate Excel skills

A bit about you

  • Critical eye for detail
  • Excellent customer care skills
  • Ability to work to deadlines
  • Flexible
  • Pro-active, ‘can do’ attitude; positive and resilient
  • Strong communication skills
  • Friendly and approachable
  • Comfortable working with people of all levels of seniority
  • Legal PA/Secretarial experience
  • Must possess excellent diary management, organisation and prioritisation skills
  • Must be able to build good relationships with clients and staff within the firm

What can we offer you?

Our people are at the core of what we do.  Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment.  These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more. 

Culture & personal development

We’re a firm with real entrepreneurial drive and we don’t believe in squashing people’s individuality. We want you to use your unique talents and experiences to help the firm grow. You can only do that by being yourself. And working closely and collaboratively with people throughout the firm. That’s why we foster a culture that encourages you to be yourself.

We’ll give you bespoke support to develop your own career. Whether that’s through allowing you to “access all areas” across the firm, funding you through training for professional development qualifications, or making sure you have a structured career plan, we’ll make sure your talents are being nurtured.

Inclusiveness and Diversity

At Fieldfisher we are committed to creating an inclusive workplace where everyone feels valued, motivated and able to be themselves. Our Inclusiveness and Diversity ("I&D") Strategy is firmly rooted in Fieldfisher's overall business strategy; we very much view I&D as being core to the business and we aim to integrate it into all our systems and processes.

Please note Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff.  All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.

Fieldfisher is a European law firm with market-leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on energy and natural resources, technology, financial services and life sciences.

Our clients range from household social media, technology and media companies, as well as global financial institutions, pharmaceutical, life sciences and medical devices companies, energy suppliers, major FMCG brands and public bodies.

Clients choose to work with us because we deliver commercial, pragmatic and innovative solutions through our exceptional legal expertise and knowledge, on time and on budget.

Our network has more than 1,550 people working across the world providing highly commercial advice based on an in-depth understanding of our clients' needs.

We have 25 offices in 11 countries and our team is based in Amsterdam, Barcelona, Beijing, Belfast, Birmingham, Bologna, Brussels, Dublin, Düsseldorf, Frankfurt, Guangzhou, Hamburg, London, Luxembourg, Madrid, Manchester, Milan, Munich, Paris, Rome, Shanghai, Turin, Venice and Silicon Valley.

Most recently, the firm has been recognised for its work across a number of practice areas.  We have been shortlisted for M&A Team of the Year at the British Legal Awards 2021; Litigation Team of the Year at the Lawyer Awards 2021 and for Innovation in rescue, restructuring and recovery award at the FT Innovative Lawyer Awards 2021.

Generous annual leave

Health insurance

Pension contributions

Life assurance

Season ticket loans

Bike to work loans

"It is great being in a firm which "gets" cross-office working – to feel properly part of a national team and to work with colleagues in other specialisms who are unconstrained by geography."

"I consider Fieldfisher to be a progressive firm with an understanding of social values. I'm pleased that staff is able to have input in the firm's direction and purpose as well as help to shape wider society. I'm encouraged to perform by being able to develop in a natural way, whilst being supported at every step.

Fieldfisher has managed to nurture a really positive and friendly culture. If they have drive and ambition, I would encourage anybody looking for a role here to grab the opportunity."

"Since joining Fieldfisher in 2016, I have progressed from an entry-level secretarial role to an experienced executive assistant. This was made possible by a supportive and inclusive working environment that allows staff to progress at a pace that is best suited to them which in turn makes for well-rounded, home-grown talent.

The firm strikes a great balance between providing the foundations for success and autonomy of your own growth and development. An insight I would give to potential applicants is that Fieldfisher offers the opportunity for a career and a sense of belonging to a community and not just a job."

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