Flexible Working
Training & Development Opportunities
Health & Wellbeing Incentives

Assistant Company Secretary

Vacancy Salary £Competitive + Bonus + Benefits
Vacancy Location London
Division
Closing Date 17/10/2022 23:59

This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.

Overall Job Purpose

To provide comprehensive company secretarial support to the Boards and Committees for the Vitality Group of companies.

Accountabilities

  • Assisting with advising on best corporate governance practice and adherence to the relevant UK Corporate Governance and internal governance framework
  • Assisting with drafting statutory governance reporting
  • Provide support to the various Boards and committees, involving the drafting of agendas, collating and circulating papers via Diligent, and preparing minutes and actions / matters arising
  • Assisting with ensuring the VitalityUK Group of Companies act in accordance with their Articles of Association
  • Assist with scheduling the annual calendar of board and committee meetings
  • Update the Statutory Registers where required and ensure statutory filing requirements are met when required for Group Companies
  • Provide guidance to the Company Secretarial Assistant and support the Deputy Company Secretary
  • Assist with drafting governance framework documents
  • Assist with the new director induction process
  • Maintenance of the conflicts of interest register
  • Day to day liaison with the Chairs, Board of Directors and other internal and external stakeholders
  • Assisting the Deputy Company Secretary with the management of External and Internal Board Effectiveness evaluations, including the reporting and actions arising therefrom
  • Liaison with Risk and Compliance functions regarding matters of a Company Secretariat or Regulatory nature
  • Arrange the signing of minutes following their approval with the assistance of the Company Secretarial Assistant
  • Minute meetings as and when required, ensuring that they are an accurate reflection of the meeting and produced in a timely manner
  • Understand operational and financial issues and minute them appropriately

Desirable

  • Part or fully qualified member of the Governance Institute

Experience

Essential

  • Substantial company secretarial experience gained from in-house and/or private practice roles
  • Provision of board and committee support including minute taking
  • Liaising and building relationships with directors and senior management
  • Experience of company secretarial entity management and board meeting software, e.g. Entities and Diligent

Desirable

  • Involvement with corporate governance requirements

Skills

  • An ability to work to tight timelines
  • Manages own workload, ability to multi-task and prioritises effectively
  • Flexible and adaptable through organisational growth
  • Able to work effectively as part of a team

Vitality is an award-winning, dynamic and vibrant financial services provider, with a ground-breaking vision for the future, where individuals are enabled to succeed and are rewarded and recognised for their contribution to our business. We’re the UK insurer and investment provider that rewards people for positive lifestyle choices – a key element of our Shared-value model. With 1.4m UK members and more than 25m globally, we’re out to make the world a healthier, happier place. This applies as much to our people as it does to our members.

Working for Vitality, you'll experience an exciting mix of creativity and innovation, within a framework of challenging objectives and a passion for delivering the best. We think work should be fun and sociable, and we want our people to get the most out of every day. Our people are chosen for their skills, knowledge, enthusiasm and attitude but above all, their belief that anything can be achieved. Wherever possible, we will consider a variety of working options to suit your lifestyle, whether that be hybrid home/office working, flexible working and part or full time employment. It’s what we call offering shared values, because a healthy happy team is good for us, good for our members and good for you.

If you have any questions, please contact: recruitment@vitality.co.uk.

Working for Vitality, you'll experience an exciting mix of creativity and innovation, within a framework of challenging objectives and a passion for delivering the best. We think work should be fun and sociable, and we want our people to get the most out of every day. Our people are chosen for their skills, knowledge, enthusiasm and attitude but above all, their belief that anything can be achieved. Wherever possible, we will consider a variety of working options to suit your lifestyle, whether that be working from home, flexible working and part or full time employment. It’s what we call offering shared values, because a healthy happy team is good for us, good for our members and good for you.

As well as a highly competitive pay package, you’ll enjoy: Free places to Vitality sponsored run events, online fitness classes and wellbeing workshops, competitions to win tickets to top-flight sporting events, health checks and access to our full range of partners and rewards.

Flexible Working

Vitality Health Insurance

Bonus Scheme

Health & Wellbeing Incentives

Training & Development Opportunities

Reward & Recognition Schemes

At Vitality, we are committed to diversity and inclusion because it’s good for our employees, for our business, and for society. This means we treat all job applicants fairly and welcome applications from all communities and affinity groups.

If you want to find out more about our values, our people and our commitments visit our careers site here below:

Good luck with your application!

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