Head of Marketing, Ashford School

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United Learning Privacy Statement

The following explains how we United Church Schools Trust and United Learning Trust (collectively United Learning) (Controllers) intend to use the information you provide in your application, our reasons for requesting it and who will have access to it. It also sets out your rights under data protection law.

As defined by the General Data Protection Regulation (GDPR) United Learning, Thorpe Wood, Peterborough is the Data Controller and ultimately responsible for ensuring the data you provide is kept secure, processed correctly and that you understand your legal rights in relation to the data you provide. As part of our Data Controller responsibilities we have an assigned Data Protection Officer (or equivalent). Steve Whiffen can be contacted at steve.whiffen@unitedlearning.org.uk

The recruitment software we use via this website is supplied by Net-Worx (2001) Ltd (trading as networx) and they are defined as a Data Processor under the GDPR. They will only process your data in accordance with our instructions.

networx can be contacted at: The Engine House, Wharfebank Business Centre, Ilkley Rd, Otley LS21 3JP.

The Data Protection Officer for networx is Rob Baker and can be contacted at dpo@networxrecruitment.com

What information do we collect from you?

We collect information that is specifically provided by you as part of an application process. We will collect the following:

• Name, address, email, telephone number
• CV (if applicable)
• Equal opportunities monitoring information (defined as special categories data) - this information is mainly for statistical analysis and monitoring purposes however, if the vacancy states that we are applying the Rooney Rule then this information will be used during the shortlisting process. This means that we will offer an interview to at least one applicant from a minority ethnic background who meets our shortlisting criteria. Please be assured that this will not adversely impact on your application. The same shortlist criteria will be applied to all applicants for this post.
• Answers to application questions
• Any other information you wish to provide in support of your application

Why do we collect this information and who do we share it with?

Details you provide in this application:

• Will be held on our computer systems and may be downloaded by us
• Will be used to deal with your application
• Will be made available to us and our processors
• Will be used for communication with you regarding the vacancy
• Will be used to satisfy legal requirements
• Will be used for statistical analysis
• Will be held and, if you consent, may be used to contact you about other vacancies in the United Learning Group and its associated schools

We will store your application data for 6 months after the vacancy has closed. After this period, it will be fully anonymised.

We collect your data for statistical analysis or to extract it as part of a successful employee process in to our HR/Payroll system.

How can I access the information you hold about me? Your rights

We are dedicated to providing reasonable access to visitors who wish to review the personal information retained when they apply via our website site and correct any inaccuracies it may contain. If you choose to register, you may access your profile, correct and update your details, or withdraw your details at any time. To do this, you can access your personal profile by using the secure login. In all cases we will treat requests to access information or change information in accordance with applicable legal requirements.

You have the following rights in relation to the way in which we deal with your personal data:

• the right of erasure or to be forgotten
• the right to rectification if information is inaccurate or out of date
• the right of data portability (to obtain and reuse your personal data)
• the right to object to networx and the controller and processors handling of your personal data
• the right to withdraw your consent with regards to the handling of your personal data
• you have the right to ask for a copy of the information we hold about you (Subject Access Request - S.A.R)
• You have the right to lodge a complaint with a supervisory authority - the ICO

Within your candidate account, you can also use the Download Data feature to generate an XML file of the current data we hold on you that you have provided and/or have access to within the account.

Where you exercise your right to object or withdraw your consent we may process your personal data without your knowledge or consent where we are permitted or required by law or regulatory requirements to do so. In such a case, we will not process more personal data than is required under the circumstances.

If you are not satisfied by our actions, you can seek recourse through our internal complaints procedure. If you remain dissatisfied, you have the right to refer the matter to the Information Commissioner (www.ico.org.uk) or seek recourse through the courts.

United Church Schools Trust (UCST) is registered with the Information Commissioner’s Office (ICO). The registration number is Z533407X.

United Learning Trust (ULT is registered with the Information Commissioner’s Office (ICO). The registration number is Z7415170.

The Group Data Protection Officer is Steve Whiffen. He can be contacted on company.secretary@unitedlearning.org.uk or 01832 864420.