Regional Administrative Assistant
This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.
The Vacancy
You will be required to provide efficient, professional and effective administrative and secretarial support to a group of Healthcare Ireland Homes.
The Regional Administrative Assistant will report to the Regional Administrator and work closely with the Home Managers. This is a key role in the administrative function for the homes they are supporting. The RAA will also provide ad hoc support for all Healthcare Ireland homes as required.
Key Accountabilities
Quality
1: Provides efficient and effective administrative support to the group of homes, including document and report production, telephone enquiries, diary management, payroll input, meeting and greeting visitors, note taking at confidential meetings and other administrative tasks as appropriate.
2: Manages home level finances, including resident funds with a high level of record keeping with support from the Home Administrative Assistant.
3: Ensures that all information and documentation is correctly processed in line with policies and procedures in order that regulatory, statutory, compliance and financial requirements are met. Maintains the audit trail ensuring up to date and accurate information can be provided or accessed as required.
4: Assists in updating staff and resident records and central and local database systems, ensuring accuracy of all data input.
5: Ensures the effective operation of delegated administrative processes and procedures.
Innovation
6: Seeks to improve processes and the general ebb and flow of information so that the homes can operate efficiently.
Value
7: Ensures the services and support provided offers good value for money and supports the overall aim of the site.
Knowledge & Skills
Likely educated to GCSE level or equivalent standard, with a high level of English and numeracy. The role holder should also possess excellent keyboard and PC skills with a basic level of proficiency for the standard range of office applications such as word and excel. The role holder will have exceptional organisation, reception and clerical skills.
Experience
You will have prior experience in a fast paced administrative role (preferably a nursing home environment). Payroll processing experience is a key essential skill.
The Company
At Healthcare Ireland we recognise our residents as individuals and respect their right to privacy.
We also value the intrinsic value of people regardless of circumstances by recognising their uniqueness and personal needs. We recognise the right of individuals to make their own choice and the right to be treated with respect.
The Benefits
A POSITIVE WORK LIFE
We know that a positive staff team make a positive difference to the quality of life of our service users and residents.
TRAINING AND COACHING
Not only designed specifically for each service but we want our staff to have the opportunity to develop professionally and will work with you.
TEAM
WORK
All of our services thrive on a team that works together. Each member of our team has an important role and we encourage everyone to support their team members.
WORK BASED BENEFITS
Pension contributions, NISCC and Access NI payments are just a few of the employee benefits we offer for permanent staff.
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