UK Purchasing Contracts Executive

Salary Competitive

Location Birmingham

Hours 8am to 5pm

This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.

The Vacancy

The Vacancy:

The successful candidate will be able to demonstrate a high level of attention to detail and be proactive in managing and maintaining the accuracy of contractual information within AAG UK.

The role will require collaboration with internal teams (product & purchasing, finance, IT), external suppliers, and other AAG teams globally. The ability to communicate and work with all levels of the business is essential.

A knowledge of legal and compliance processes would be a benefit, but a methodical attitude to work is key.

The position will report to the UK Purchasing Contract Manager.

Job Function:

• Database Maintenance

• Contract Information Manage and Maintenance

• Contract Preparation

• Handling Contractual Queries

• Complying with Policies and Procedures

• Conducting effective training and education.

• Managing Supplier information

Responsibilities:

• Manage and maintain Contract databases/data systems.

• Manage and maintain customer portals.

• Preparation and completion of contractual documents.

• Support in all aspects of the contract/compliance processes.

• Handling supplier and internal queries on contract and compliance issues

• Update and document Contractual processes. I.e. New Supplier Process & Manual

• Process internal documents to sign off.

• Internal Access Management – Including Audit internal staff authorisation levels on Contractual systems.

• Support in the Contractual process for New Supplier Groups

• Ad Hoc Project work

Deliverables:

• Accuracy Contract databases/data systems

• Accuracy of customer portals

• Accuracy in preparation and completion of contractual documents

• Keeping contractual information up to date

• Delivery on time of requested contractual and compliance tasks

Relations:

• Experienced in building relationships with Product/Purchasing Team, Finance, IT Team and Suppliers, with the ability to continuously work with these Teams and Suppliers.

Personal Requirements:

• Attention to detail/good standard of English language

• Understanding of legal and compliance frameworks

• The ability to thrive in a fast paced environment.

• MS Office experience essential – high level of skill in Word/Excel

• Excellent communication skills

Desirable (Not required):

• SharePoint Knowledge

• Database Management

• DocuSign Knowledge

• Visio Knowledge

The Company

Alliance Automotive Group (AAG) is a leading distributor of light and commercial vehicle parts to the automotive aftermarket, serving over 35,000 repairers across the UK & Ireland.

AAG is owned by Genuine Parts Company (GPC), the number one parts distribution business in North America, leading to an increased level of synergies helping achieve record growth.

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