Equipment Library Co-ordinator
This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.
The Vacancy
Purpose of the role
The Equipment Library Coordinator is essential in managing the organization’s Medical Device Equipment Library. This role serves as the central hub for coordinating the acquisition, maintenance, distribution, and inventory of equipment to meet organizational operations and client needs. Through strong communication and effective organizational practices, the coordinator ensures that all equipment is readily available, safe, and fit for purpose. By managing equipment resources responsibly and efficiently, the Equipment Library Coordinator plays a key role in supporting teams, enabling them to achieve their objectives, and upholding the organization’s commitment to excellence.
Task list
- General administration duties of the department as guided by the Manager.
- Ordering of spares or other consumable items as required.
- Ensure that all work undertaken is documented in the appropriate manner, recorded and updated using the equipment database and that comprehensive equipment history is maintained.
- Input data to the department’s medical equipment management database to ensure that equipment servicing data is collected and stored.
- Work closely with technical and clinical staff to provide high standards of service delivery and making continual improvements in the management of medical equipment across the organisation.
- Perform other duties as required which are appropriate to the post, including monitoring.
- To maintain a close liaison with the Site Manager in the day-to-day running of the Equipment Library.
- Delivery and collection of equipment to and from the wards and clinical areas as required, ensuring that all accessories are complete.
- Maintenance of a computerised inventory of equipment in the library.
- Responding to telephone requests for equipment under all conditions of urgency and keeping a record of all requests.
- Ensuring equipment is cleaned and decontaminated by ward staff before being returned to the Equipment Library and subsequently signed for on the decontamination certificate provided.
- Inspection and functional checks of returned equipment using existing guidelines. Recharging of battery powered equipment whilst in the library.
- Follow any other reasonable project related request from your line manager.
Capability profile
Skills
| Customer and quality focus | Desirable |
| Interpersonal | Essential |
| Good oral and written communication | Essential |
| Computer literate with a good understanding of Microsoft Office | Essential |
Experience
| Adminastrative background | Desirable |
Languages
| English | Essential |
Other
| Ergéa Quality Assurance and Environmental and Health & Safety |
| Comply with policies, and work to maintain a high standard of customer service and protect the safety and health of you, your colleagues, our customers and members of the public. Promptly raise any concerns regarding potential violations of the policies. |
| DBS - Disclosure & Barring Service disclosure (formally Criminal Records Bureau disclosure) |
| A DBS Enhanced Disclosure is required for all applicants. The successful applicant must agree to an Enhanced Disclosure under the Disclosure Barring Service Records Bureau procedures. Employment will be offered to the successful applicant subject to a satisfactory Disclosure report. |
ERGEA is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
The Company
Ergéa is the leading service provider of equipment solutions to the NHS and private hospital groups in the UK.
Our vendor independent solutions are best in class, ensuring our customers and partners have access to modern medical equipment and technology on a fully managed and funded basis.
Our long-term partnerships span critical clinical areas such as radiology, radiotherapy, cardiology, endoscopy and biomedical services. This wide range of service, places Ergéa as the market leading provider of Managed Equipment Services (MES) in the UK as well as the leading independent maintenance provider, focused on providing quality services to support excellent patient care.
Drawing upon over two decades of operational experience, our team bring a wealth of expertise and a deep understanding of the challenges facing our clients in the UK and Ireland.
The Benefits
The Benefits
Private Healthcare
Employees Assistance Programme
Salary sacrifice pension
Electric car scheme
Cycle to work scheme
Great working environment
Our Values
Care
Collaboration
Curiosity
Caution
For more information regarding our Values & Commitments, please click here.
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