Referral and Bookings Administrator
This is a , Full Time vacancy that will close in {x} days at {xx:xx} BST.
The Vacancy
We are always looking for great talent to join our team and help achieve our ambitious goals and growth. We care about our people, and we care about the future of eye health and how CHEC can play an innovative part in making this great, with your help.
The Role
CHEC are seeking an enthusiastic and motivated Referral and Bookings Administrator to join the team in Loughborough.
As a Referral and Bookings Administrator, you will complete administrative tasks set by Referral and Bookings Manager and pro-actively complete duties to keep the service efficient ensuring no patient breaches.
We are looking for someone who can:
- Provide comprehensive administrative support to healthcare professionals, managers, and staff members.
- To receive and process electronic referrals on SystemOne received through the referral service used for various contracts.
- To receive and process internal referrals in line with service level agreement criteria.
- To ensure all patients care containing clear details of the requirements of the next step on their pathway is responded to in tasks.
- To monitor and book patients from tasks in line with priority order highlighting shortages of capacity to the manager.
- To confirm the details of any appointments and associated special requirements with the patient using the available technology (letter, e-mail, text).
- Utilising SystmOne for patient referrals from various contracts.
- Assist with booking meeting rooms, events, sending invites, taking minutes, distributing relevant documents.
Who we are looking for:
- Natural ability to empathise with patients and demonstrate a genuine care
- Good communication and strong interpersonal skills
- Excellent telephone manner
- Excellent organisational skills and attention to detail
- Highly proficient in Microsoft Office and other systems
- The ability to learn and adapt to new internal systems
- Self-motivated and self-starter with the ability to prioritise and schedule work independently
- Approachable and friendly manner to welcome our patients into our hospitals and clinics
Why work for us?
- 23 days holidays plus bank holidays
- Buy and sell annual leave scheme
- Refer a friend scheme
- Company pension
- Company sick pay scheme
- Life assurance scheme
- Bluelight Card- 100’s of discount and cashback options
- Performance review with a training and development plan
- Employee discounts portal
- Cycle to work scheme
- Tech scheme
- MediCash – Health cash plan
About CHEC
Since 2012, CHEC has been working with the NHS to increase patient choice and provide better access to exceptional, timely, locally-based ophthalmology and gastroenterology care – free at the point of care.
CHEC has a nationwide portfolio of community hospitals and clinics – operating in a unique hub-and-spoke model. We are proud to have a role alongside colleagues in the NHS, offering patients the choice of access to essential procedures and help achieve the best possible clinical outcomes. We continue to expand our community-based offering of vital healthcare to patients across England, including ENT (Ear, Nose and Throat) and Dermatology services.
CHEC is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees to share this commitment, this includes being aware of and adhering to all CHEC Safeguarding policies. Recruitment checks are undertaken in accordance with the NHS Employment Check Standards and successful applicants may be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS).
As An Employer
Good relationships are built on trust, integrity, and honesty, the values that underpin CHEC’s commitment to the delivery of patient focused services. We strongly believe in a strong and open relationship with our employees.
As an employer, CHEC offers a great place to work and an enthusiastic team to work within. Amongst the benefits of becoming a CHEC team member are:
Access to Work
Get support if you have a disability or health condition:
https://www.gov.uk/access-to-work
At CHEC, we are committed to ensuring everyone has equal access and opportunity throughout the recruitment process. If you require any reasonable adjustments or have any general queries regarding this position, please contact a member of our team at careers@chec.uk or call 01772 286168.
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