Onboarding Administrator
This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.
Your opportunity
We’re flexible about where this role is based, but our team is spread across London, Oxford, and Birmingham, so any of these locations would be ideal.
You’ll work closely with our Talent Acquisition Specialists and Advisors, supporting them throughout the entire recruitment process and ensuring every candidate has an exceptional experience. Your main tasks will include coordinating job advertisements, screening and shortlisting candidates, and arranging interviews. You’ll be the consistent point of contact for candidates, directly influencing how they perceive us as a potential employer.
This role is crucial to our business, and you’ll be an integral part of the Talent Acquisition team.
What you need to do to be effective in this role
- Support hiring managers in raising offer requests within our Applicant Tracking System (ATS), Networx.
- Submit offer requests for approval by the relevant parties, including collating the requests for the Head of Talent Acquisition to gather approval from our Executive Partners.
- Proactively track and chase offer approvals to ensure efficiency, enabling us to secure our new starters.
- Progress offers through our ATS, completing various milestones to issue the offer details to new starters.
- Proactively track, coordinate and oversee each individual offer process, chasing for various items as required.
- Coordinate the onboarding process, including reference checks, right to work verification (via Experian) and pre-employment screening where required.
- Support the Talent Acquisition Specialists with skilled worker visa applications and payments.
- Ensure timely and accurate communication with new starters, internal stakeholders and external agency partners (where appropriate).
- Migrate new starter data from our ATS to the HR Information System (HRIS), along with relevant starter documentation, ensuring accurate records are maintained at all times.
- Raise new starter IT requests for each new starter, providing ample notice to our technology team.
- Support our Talent Acquisition Advisors with interview arrangements – gathering availability from candidates and hiring managers, scheduling in-person and invitations via the ATS, booking meeting rooms and generally supporting logistics. Also supporting assessment centre arrangements for our future talent intake.
- Raise purchase orders for recruitment-related costs. Track and process invoices, ensuring timely payment and accurate reconciliation to support the Head of Talent Acquisition with finance reporting.
- Manage our central recruitment mailboxes, responding to messages and forwarding to relevant parties.
- Be a “super user” within our ATS, Networx, improving usability and functionality for our business users.
- Represent our brand and be a collaborative member of the Talent Acquisition team.
- Provide cover for other members of the Talent Acquisition team when required – for holiday and other leave – ensuring that we maintain a consistent experience for candidates, managers and agency partners.
- Actively participate in and support Talent Acquisition and People team projects and initiatives.
The skills and experience you’ll need to be effective in this role
- A passion for delivering a high-quality candidate and hiring manager experience, representing our employer brand with professionalism and care.
- Previous experience in a recruitment coordinator or a HR administration role, ideally within a fast-paced, multi-stakeholder environment.
- Excellent organisational skills with the ability to track and oversee multiple offer processes simultaneously, ensuring accuracy and efficiency at every stage.
- Strong communication skills, with the ability to liaise professionally and at volume with new starters, hiring managers, agency partners, and internal teams.
- Ability to work at pace and handle high volumes, including an ability to be agile. to support our team with changing priorities and demands.
- Strong working knowledge of UK Right to Work legislation, including visa sponsorship.
- An ability to maintain confidentiality and discretion.
- Understanding of the full recruitment lifecycle and how coordination supports strategic hiring goals.
- IT confident, with Microsoft Office packages, as well as bespoke systems – our ATS is provided by Networx, which directly links to IRIS Cascade, our HRIS. Previous experience with this system would be advantageous, but isn’t essential.
- Flexibility to support various areas of the business and to attend different offices and site locations as needed.
About us
We are Ridge, a Built Environment Consultancy. We help our clients transform the quality and sustainability of the built environment.
Our 1,000+ people bring a vast range of skills, delivering a professional mindset, gritty discipline and a genuine passion to every one of the thousands of projects they undertake each year. They’re the foundation of our success - they drive our vision, embody our values and separate us from the competition.
Come and join us if you’re hungry to be part of an exceptional team - if you put quality first - if you’re motivated by ingenuity and if you’re always aspiring to be the very best.
Your benefits
The benefits package we have put together for you supports every aspect of your life.
Annual
leave
Community
spirit
Mental
health
Financial benefits
Physical
wellbeing
Flexible
working
Career development
Extra
benefits
We believe that everyone performs their best when they feel like they belong and can be their true selves at work. As an equal opportunities’ employer, we will support you to ensure you have everything you need to be successful and achieve your best in your career at Ridge. If you’d like to discuss accessibility, accommodations or adjustments during your application and selection process, please contact us at workwithus@ridge.co.uk and we will work with you to ensure you feel included and supported.
A polite note to Recruitment Agencies
We enjoy great relationships with our agency partners within our framework, and fully believe in the value of a blended approach to finding the best talent. However, we are recruiting for this role directly and aren’t seeking support from agency partners at this time – any unsolicited CV introductions won’t be honoured, and we won’t grant candidate ownerships on any introduction that you make for roles that haven’t been briefed and released to you by our Talent Acquisition team.
We are committed to nurturing strong partnerships within our agency framework, but there are occasions where we looking to enlist the help of others. If you would be interested in working with us in the future, please send a message to workwithus@ridge.co.uk, and we’ll reach out to you should there be an opportunity.
A polite note to recruitment agencies
We are recruiting for this role directly and aren’t seeking support from our agency partners. Any unsolicited CV introductions won’t be honoured, and we won’t grant candidate ownership on any introductions you make for roles that haven’t been briefed and released to you by our Talent Acquisition team.
If you are a recruitment agency who doesn’t currently work with Ridge but would like to, please send a message to workwithus@ridge.co.uk, and we’ll reach out to you should there be an opportunity.
Note to recruitment agencies
We are recruiting for this role directly and aren’t seeking support from our agency partners. Any unsolicited CV introductions won’t be honoured, and we won’t grant candidate ownership on any introductions you make for roles that haven’t been briefed and released to you by our Talent Acquisition team.
If you are a recruitment agency who doesn’t currently work with Ridge but would like to, please send a message to workwithus@ridge.co.uk, and we’ll reach out to you should there be an opportunity.
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