Events Assistant

Join our team as an Events Assistant and make a difference!

Do you want a job where you can help others and have a positive impact on your community?  Then we’ve got the perfect role for you.

This post will work alongside the Events Fundraisers and Events and Community Fundraising Manager to help deliver Ashgate’s varied and excited portfolio of events, including Chesterfield's biggest fundraising event the Sparkle Night Walk. This post will support in the planning and coordination of Hospice events and will support individuals taking on third-party events and challenges. The Events Assistant will be required to lead on various elements of the planning and delivery of all events.

A positive, friendly and highly organised individual, the Events Assistant will often be the first face to greet visitors to the Hasland Fundraising Centre, the person responding to email queries or the first voice that they hear on the phone. As such, they will be expected to embody our organisational values at all times.

The Events Assistant will be instrumental to supporter journeys, offering regular communication and encouraging them to reach their fundraising goal. They will celebrate supporter's successes by thanking and helping them to understand the difference they have made.

About the role:

Ashgate Hospice is proud to be a Disability Confident Employer. This means we are committed to inclusive hiring and encourage applicants from all backgrounds.

Hours: Full-time 37.5 hours usually worked Monday to Friday with core working hours being 10:00 am – 2:00 pm however there is a need for flexibility outside of your usual working pattern, including evenings, weekends, and bank holidays to support community and events fundraising activity.   

Key responsibilities:

• To assist with the planning of Ashgate’s events portfolio and taking a lead role in the planning and delivery of each event including preparing event materials, checking and loading equipment.
• Support the Events Fundraisers by taking ownership of a key area for each event and managing all associated planning from start to finish. This includes conducting appropriate due diligence on suppliers, maintaining a thorough understanding of health and safety best practice, identifying potential risks, and ensuring appropriate control measures are implemented.
• Attend project planning meetings fully prepared, providing clear and timely updates on progress, key actions, risks, and any issues relating to your allocated area of responsibility.
• To support the Event Fundraisers acting as their deputy for Hospice organised events.
• Confident in preparing and delivering clear briefings for event areas you have planned, ensuring staff and volunteers who are leading those areas on the day understand their roles, responsibilities, and key requirements. 
• Assist with event set-up and post-event derigging, ensuring equipment and event spaces are prepared and cleared safely and efficiently.
• To build and maintain relationships with our fundraising event participants, to ensure supporters receive an excellent supporter journey and experience of the hospice, from registration to thanking.

For the full details, you can read the attached job description or give Beth Parry-Evans, Events Fundraiser a call on 01246 567250 for an informal chat.

What you’ll bring:

 Here’s what we’re looking for:

• Ability to live the Hospice’s values
• Excellent relationship management skills
• Knowledge of the North Derbyshire community
• Confidence to effectively communicate with a wide range of people 
• Highly organised with the ability to plan and prioritise workload
• Experience of using a database to manage relationships through accurate record keeping
• Flexible approach to working outside of normal working hours (Time in lieu is granted)

About Ashgate:

Ashgate Hospice, based in North Derbyshire, offers free palliative and end of life care for adults with life-limiting or incurable illnesses, including cancer, neurological diseases, and advanced heart, kidney, and lung conditions. Last year, we cared for over 2,400 people. Our aim is to support our patients by keeping them informed, managing their symptoms, and improving their quality of life from diagnosis onwards.

We also provide vital support to the people who are important to them, offering practical assistance and emotional support, including bereavement services.

We’re more than a care provider. We’re a campaigner for sustainable end of life care funding in the UK, and we continually invest in our services and workforce.

Our values are at the heart of everything we do:

• We are compassionate.
• We are a team.
• We are respectful, open, and inclusive.

We value diversity and inclusion and encourage applicants from all backgrounds.

We strive to create a workplace that’s happy, safe, and supportive – and our team seems to agree! In fact, 87% of our workforce would recommend as an employer / place to volunteer

We know how important wellbeing and work-life balance are, which is why we’re open to flexible work arrangements, including job-sharing.

As part of our team, you’ll have access to training opportunities to help you grow, both personally and professionally. Whether you want to develop in your current role or explore new career paths, we’ll support you every step of the way.

Want to know more about what it’s like to work with us? Visit our website, check out our social media channels, or listen to our podcast, The Life and Death Podcast. It’s a great way to get a sense of the Ashgate team and the difference we make.

Benefits of joining us

At Ashgate, we take care of the people who take care of others. Here are some of the benefits we offer:

• Generous holiday entitlement, with the option to increase it through our Annual Buy and Sell Leave Scheme.
• A flexible working approach to help meet your needs and ours, including options like job-sharing.
• A Cycle to Work scheme and a Tech Benefit scheme to help spread the cost of your next bike or gadget.
• Health Cash Plan, giving you money back on treatments like physiotherapy, dental care, and eye tests.
• Access to a range of discounts, with discounts at hundreds of high-street retailers.
• A confidential Employee Assistance Programme, offering free, round-the-clock support when you need it.
• A pension scheme with up to 7% employer contribution, helping you save for the future.
• A life assurance scheme, giving peace of mind for you and those important to you, up to age 65.
• A commitment to your personal and professional development, with training opportunities to help you grow.
• Free, on-site parking whenever you're working at the hospice.
• Discounted, onsite café at our Old Brampton site, available to all staff
• A wide range of initiatives to support your wellbeing, and the time out to practice self-care

Ready to make a difference?

To learn more about the role, please contact Beth Parry-Evans at 01246 567250 or email beth.parry-evans@ashgatehospice.org.uk.

Please note: Applications must be submitted via the ‘Apply Now’ button on our website. Applications sent directly to HR or the recruiting manager will not be accepted.

Proposed interview date: Thursday 22nd October

Additional information:

• If you're successful, you'll need to complete a DBS check as part of our pre-employment process. You can find more details in the candidate assistant notes.
• As a healthcare provider, we prioritise the safety of our patients, staff, and visitors. That's why we encourage and recommend all staff to be vaccinated against COVID-19 and receive the flu jab—unless there's a compelling reason not too
• If you need any help with the recruitment process, our HR team is here to assist. You can reach them at hr@ashgatehospice.org.uk or call 01246 568 801.

Additional support for candidates

• We’re committed to ensuring our recruitment process is inclusive, fair, and accessible to everyone.
• Reasonable adjustments: We are pleased to offer reasonable adjustments throughout the recruitment process for individuals with disabilities, neurodiverse conditions, or long-term health needs.
• Shortlisting commitment: In line with our commitment to Equality, Diversity, and Inclusion, we guarantee to shortlist any disabled candidate who meets the essential criteria for the role.
• Interview preparation: All shortlisted candidates will receive their interview questions in advance to help you feel fully prepared.

Accessibility resources:

• If you need assistance completing your online application, you can contact the Disability Employment Service/Youth Employment Service by emailing ASCH.Disability.EmploymentProject@derbyshire.gov.uk.
• We encourage you to complete and share your Health Adjustment Passport. This helps us understand any adjustments or support you might need. Even if you choose not to share it, the passport can be a valuable tool for your own benefit.
• You can also access support through the Access to Work scheme. a government initiative designed to help you start or remain in work if you have a health condition or disability. This includes support for the recruitment process. Learn more on the Access to Work webpage

For further guidance or information, these resources may also be helpful:

• Looking for work if you are disabled
• Reed in Partnership, Chesterfield Office: Call 0124 695 6275
• Disability Employment Service, Derbyshire County Council

If you have any questions about adjustments or the recruitment process, please contact our HR team at hr@ashgatehospice.org.uk or call 01246 568 801.